Digital services for home owners associations and condominium associations

Instametering offers digital services for home owners associations, condominium associations, and property / real estate managers which reduce administration, paper documentation, and make life easier for the residents. By using our services the administrative workload for the association is reduced and the residents are provided with a modern and easy to use service. Collection of water meter readings (often on paper forms), calculations of cost (often in excel), and creation of invoices to the residents (manually or with invoicing software) are examples of tasks which are replaced by Instametering services.

Instametering also offers custom digital services tailored for your specific needs. We provide a prototype for your evaluation free of charge.

Read more about services from Instametering


Water metering and invoicing

Digital reporting of the water meter reading and invoicing

Invoicing of home owners association fee

Invoicing of home owners association fee

Invoicing of condominiums association fee

Invoicing of condominiums association fee

Annual General Meeting

Annual General Meeting and motions

Membership administration and property transfer

Administration of members and property transfer to new owner.

Custom digital services

Custom digital services for your specific needs (free prototype)

Water metering and invoicing

A digital service for reporting the water meter reading and creating the invoice. The service includes the following steps:

  • Invitation: Invitation via email to the resident
  • Login: Login with password
  • Water Meter Reading: Submit current water meter reading
  • Sign: Sign water meter reading with password
  • Receive invoice: The invoice is received directly after signing. An email with a link to the invoice is also sent to the resident.

The service is easy to use and very popular with our customers. Statistics show that the median time for a resident to report the water meter reading and receive the invoice is 2 min which testifies that the service is user friendly for the resident.

The water administrator of the housing association initiates reporting and invoicing to the residents by a simple click. The water administrator can view readings and invoices in an excel style data browser and can follow up on the invoicing throughout the process. The water administrator has access to a water consumption report with key indicators showing total water consumption, average water consumption, and total invoiced amount. The water administrator sets up the data for the association, prices, billing details etc.

Some comments from end users of the service:

  • I logged in, submitted the reading and received the invoice. It was super easy! Good service! - Jessica
  • It worked well using the mobile, simple to use. - Eric
  • Very easy! Great! - Lisa
  • Thanks, it was easy and quick. I paid the invoice right away :) - Karen

The resident can view measurements/readings and invoices in a data browser (screen shot below). All data can be exported to excel.

Data browser för avläsningar

Invoicing of home owners association fee

Digital service for invoicing of the home owners association fee.

  • Invitation: Invitation via email to the resident
  • Login: Login with password
  • Confirm: Confirm residence
  • Receive invoice: The invoice is received directly. An email with a link to the invoice is also sent to the resident.

The administrator of the housing association initiates invoicing to the residents by a simple click. The administrator can view invoices in an excel style data browser and can follow up on the invoicing throughout the process. The administrator sets up the data for the association, dues, billing details etc.

Invoicing of condominiums association fee

Digital service for invoicing of the condominiums association fee. The administrator of the condominiums / tenants association initiates invoicing to the residents by a simple click.

  • Create monthly invoicing: The administrator initiates invoicing. Invoices are created for all residents.
  • Receive invoice: The resident receives an email with a link to the invoice. Afte login the invoice is shown.

The administrator can view invoices in an excel style data browser and can follow up on the invoicing throughout the process. The administrator sets up the data for the association, prices, billing details etc.

Annual General Meeting

An invitiation to the annual general meeting is sent to the residents. The invitation specifies time, place, and an optional link to an online meeting. The resident can:

  • Accept Invitation
  • Submit motions
  • Provide feedback on the board and the activities in the association (smiley and text)

Membership administration and property transfer

Manage the members of your association with us. Membership list administration is included in all our services. The resident can transfer the property to a new owner (both the seller and the buyer must sign). Your administrator will be given the roles as organizer of the association and editor of residence data to manage the membership list. Data for all residences can easily be exported to Excel for use in other tools.

Custom digital services

We provide custom digital services tailored for your specific needs. We provide a prototype for your evaluation free of charge. Please contact us for a discussion on digital services for your needs.

Support

Instametering provides support to our customers as part of a subscription to our services. Please contact support at moc.gniretematsni@troppus

The following is included in the support:

  • Help with solving problems and answering questions about services provided by Instametering
  • Resolving problems due to a defect in a service from Instametering
  • For administrators of services we support with setting up the organization for a housing association and to import data for the association as part of starting up a new service.

Prices

Instametering offers services at low and competetive prices. Home owners associations and condominium associations have limited budgets and use of digital services must be motivated by adding high value at a low cost.For us it is very important to offer services which really make a difference at prices which are low both in comparison with other SaaS providers as well as in proportion to all the other expenses a housing association has.

Basic package for home owners associations: home owners association fee and invoicing, water meter reading and invoicing, annual meeting, and membership administration including property transfer

Prices in US Dollars. All prices include VAT.

  • Fixed price per year: $10
  • 0-50 homes: $1 per home/year
  • 50-100 homes: $0.50 per home/year
  • 100+ homes: $0.25 per home/year (contact us for more info)
(For example, basic package for a home owners association with 40 homes is $50 per year, for 90 homes it is $80 per year)

For prices of other services please contact us.

Contact us


Contact us to request a demo or ask about our services, We look forward to hear from you.

moc.gniretematsni@ofni